Complaints

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Find out how we handle complaints, reflecting our commitment to continuous improvement. Lotus Dental Studio values your feedback, using it to enhance our quality-focused services.

If you have a complaint or concern about the service you have received from the dentists or any of the staff working in this practice, please let us know. We operate a practice complaints procedure. Our complaint system adheres to national criteria.

How to Complain

We hope that most problems can be sorted out easily and quickly, at the time they arise and with the person concerned. If your problem cannot be sorted in this way and you wish to make a complaint, we would like you to let us know as soon as possible, within 12 months of the incident. If a longer time has passed but there are good reasons for the delay, tell us anyway, as we may still be able to deal with your concern.

Complaints about the treatment you received should be made by calling us at 01554 774 509. It will help if you are as clear as possible about your complaint.

What We Shall Do

We shall acknowledge your complaint within 2 working days and aim to have looked into your complaint within 10 working days of the date when you raised it with us. We shall then be in a position to give you an explanation or offer a meeting with those involved.

In investigating your complaint, we shall aim to:

• find out what happened and what went wrong;
• enable you to discuss the problem with those concerned, if you would like this;
• ensure you receive an apology, where this is appropriate;
• identify what we can do to make sure the problem does not happen again.

Complaining on Behalf of Someone Else

Please note that we keep strictly to the rules of confidentiality. If you are complaining on behalf of someone else, we have to know that you have the permission to do so. A note signed by the person concerned will be needed unless they are incapable of providing this because of physical or mental illness or are a child under 16 years.

Complaining to Dental Complaints Service

We hope that, if you have a problem, you will make use of our practice complaints procedure. We believe this will provide the best chance of putting right whatever has gone wrong and an opportunity to improve our practice. However, this does not affect your right to complain to the Dental Complaints Service if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation.

If you wish for further advice, you should contact:

Dental Complaints Service
Stephenson House
2 Cherry Orchard Rd
Croydon
CR0 6BA
E-mail: info@dentalcomplaints.org.uk
Tel. 020 8253 0800

You may also wish to contact the Health Inspectorate Wales (H.I.W) for advice
Tel: 0300 0628163

You may also like to contact the General Dental Council for more advice.
General Dental Council
37 Wimpole Street
London
W1M 8DQ
E-mail: Complaints@gdc-uk.org
Tel. 020 7887 3800

The Citizens Advice Bureau – National Phoneline 03444 77 20 20

Age Cymru Advice Tel: 08000 223 444 Between 9am – 5pm Monday to Friday

Policy Review

Policy review July 2025